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Dealer ServicesAbout Filing Technology
Even though technology has provided us with alternative ways to improve our records keeping and filing systems - for many industries paper-based filing solutions are the optimal architecture for intelligent records management. In fact, most records and information management (RIM) systems are a hybrid of paper and electronic storage. Solving filing problems and implementing a program for effective search and retrieval of records - is the bottom line.
Despite the billions of dollars spent each year on imaging and technology, most businesses suffer from missing documents, misfiled folders and backlogs of loose documents. With the advent of the Web and email an organization increases paper consumption by an average of over 35 %. With most companies, important records and documents have been stored in drawer files, suspended filing, rolling cabinets, shelf filing, storage boxes and other types of hardware. Even though this hardware is the most visible cost of a filing system:
80% of the actual cost is in the time it takes for your employees to manage and operate the filing system
Personnel costs can increase as much as 40% when filing systems are not maintained or folders are not color-coded correctly. Beyond this, looking for misfiles creates tension and disorder at the departmental and enterprise level as well.
The future of records management will be a combination of paper and electronic document tools, working together, to manage the critical intellectual information assets of businesses in every industry.
In Paper Storage Color is Key
It doesn't matter if you're filing strictly numerically, alphabetically, terminal digit or in any type of system. Color codes virtually eliminate misfiles because looking at the edges of a folder with a color code means misfiles are easy to identify.
40% faster retrieval overall
65% faster filing and retrieving a specific folder
30% faster location of file folders stacked on desks, conference tables or shared workspaces
If you want to control your paper RIM system on-site, invest in leading-edge, on-demand label print systems and quality color-coded labels. For tracking business information, Colorflex also offers FileTrail solutions for electronic tracking of all your documents, business information and related objects. These systems have dynamic features that track a file's location, the last person who checked it out, where it's been, if it's overdue and many other functions to mange the workflow of information and documents. These systems also have full retention schedule planning to mitigate risk to your organization.
For more information or to locate a Colorflex Dealer in your area please call 1-800-522-3528.
Fax: 303-666-2166
6800 West 117th Avenue
Broomfield, Colorado 80020
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